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Other Academic Policies 2021-22


Upper School students who experience significant challenges with Calhoun’s World Language requirement due to a learning difference may apply for a waiver. The petition for a waiver must be accompanied by an evaluation from an established and state-licensed diagnostician (PsyD or PhD), describing the nature of the disability and stating that the student’s disability would prevent them from successfully learning a world language. Each application is reviewed on an individual basis. The final decision rests with the Upper School Director in consultation with the Learning Specialist and Academic Dean.


A course teacher, student, or cluster advisor can request a grade of ‘incomplete’ when a student is missing a specific piece of work required to finish a course. All incompletes must be approved by the Academic Dean and/or Upper School Director. Students will have no more than two weeks from the end of the mod to complete the outstanding work at which time a grade will be assigned. Teachers should indicate the incomplete in the grading system and write a comment detailing the outstanding work and what remains to be done. They will also notify the Academic Dean and the student’s cluster advisor of the incomplete. Once the incomplete is resolved, the teacher will email the final grade and a new comment to Academic Dean. The report will then be sent to parents and the cluster advisor. Incompletes not resolved in the prescribed time will revert to the grade that the student was earning at the end of the mod.


Calhoun attempts to support students who are experiencing difficulty meeting the school's academic or affective expectations in a variety of ways. Students who experience significant academic or behavioral difficulty may be placed on probation during the course of the school year. Factors contributing to the placement of a student on probation might include, without being limited to, the following: 

  • Persistent problems in meeting academic standards or deadlines
  • Persistent absences from or lateness to school or to classes  
  • Repeated inappropriate behavior in school  
  • Significant violation of school rules and procedures 

The terms of a student's probationary status will include the identification of the problem, requirements of probation, the period of time for which the probation is to last, and the consequences of failure to meet the terms of probation. Requirements of probation might include, but are not limited to, the following:    

  • Meeting certain academic standards, e.g., grades  
  • Attending school and classes on time  
  • Substantiated and valid reasons for being absent  
  • Doing extra work in courses  
  • Restriction to the building during the school day  
  • Limitation of extracurricular activities  
  • Class make‐up time 

The terms of probation will be decided by the Upper School Director (in consultation with the Upper School Dean of Students and Academic Dean) and will be presented to the student at a scheduled meeting, the student’s parents having been informed beforehand of the general topic of the probation meeting. After this meeting, the Upper School Director will send the student and the student’s parents a letter stating the terms of probation. In addition, a list of students on probation and the particular terms applicable to them will be regularly distributed to appropriate faculty and administrative members, including the Head of School.    

If, in the judgment of school administrators, Calhoun seems not to be an appropriate school for a student, whether or not the student is on probation, the Upper School Director must notify both the student and the parents, in writing. A final decision to advise or require a student to leave the school will be made by the Upper School Director and the Head of School and confirmed in a letter from the administration.